88 Payroll Interview Questions and Answers

To be a successful payroll business, it is important to have questions answered during 88 payroll interviews questions and answers. Many companies are looking to hire more employees and save on payroll costs with the current economy. To help businesses with their hiring process, the National Labor Relations Board (NLRB) has developed guidelines for interviewing employees. These 88 Payroll Interview Questions and Answers should help businesses determine if an employee is unionized and whether they are covered under labor laws. When interviewing for a job, it is crucial to be aware of the 88 questions that can be asked. This article provides 88 Payroll Interview Questions and Answers.

Question 01: What is payroll?

Answers: Simply put, payroll is the process by which workers are paid for their work. This can involve cash, checks, or vouchers. Payroll is essential to any company’s financial stability, as it allows managers to budget accurately for employee costs and ensure that employees are treated fairly.

Question 02: Why should we hire you on the payroll?

Answers: There are many reasons to hire someone on payroll. The most common cause is to make sure that the person is legally authorized to work in the Country. Other reasons include:

  • The person’s ability to perform the job.
  • The person’s qualifications.
  • The person’s past work history.

Question 03: Is payroll in finance or HR?

Answers: Payroll is usually considered a part of human resources, although it may be regarded as a part of finance in some organizations.

Question 04: What is a payroll system example?

Answers: A payroll system is a computerized record-keeping system employers use to track employee earnings, taxes, deductions, and other payroll-related information.

Question 05: How do you calculate payroll?

Answers: To calculate payroll, you will need to know the number of hours your employees worked, their hourly pay rate, and any overtime pay.

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Question 06: What is a payroll process?

Answers: Payroll processes are a business’s steps to manage payroll and employee data. A payroll process typically includes the following steps:

  • Employee Identification and Verification
  • Timekeeping
  • Calculating Hours Worked
  • Determining Overtime
  • Calculating Gross Wages
  • Withholding Taxes
  • Calculating Deductions
  • Calculating Net Wages
  • issuing Checks or Direct Deposits
  • Payroll Recordkeeping

Question 07: What is the role of payroll?

Answers: The role of payroll in the workplace is to help manage employee productivity and financial resources. Bygrossing payroll, employers can save on costs associated with hiring and training new employees and provide management with accurate information on employee hours worked and pay.

The role of payroll is to process employee pay and deductions. This includes:

  • Maintaining employee records: Payroll is responsible for accurate employee records, including hours worked, vacation and sick time, and tax withholdings.
  • Processing employee wages: Payroll processes employee wages and confirms that employees are paid rightly and on time. This includes calculating overtime, vacation pay, and deductions.
  • Processing payroll taxes: Payroll is responsible for calculating and paying all payroll taxes, including federal, state, and local taxes. This includes withholding taxes from employee paychecks and paying employer taxes.
  • Managing employee benefits: Payroll works employee benefits, such as health insurance and retirement plans. This includes enrolling employees in benefits plans, calculating deductions, and paying premiums.
  • Generating pay stubs: Payroll generates pay stubs for employees, which detail their earnings and deductions for a pay period. Employees use Pay stubs to track their earnings and deductions.
  • Direct deposit: Payroll processes direct deposit for employees, allowing them to have their paycheck deposited directly into their bank account. Direct deposit is a convenient and secure process for taking your paycheck.
  • Paper checks: Payroll also issues paper checks for employees who do not have direct deposits. Paper checks are mailed to the employee’s correct house address.
  • Time and attendance: Payroll tracks employee time and attendance and calculates pay for employees who work hourly. This includes tracking time worked, vacation time, and sick time.
  • Payroll reporting: Payroll generates various reports, such as payroll reports, tax reports, and benefits reports. Employers use these reports to track payroll expenses and compliance with payroll laws.
  • Payroll customer service: Payroll provides customer service to employees and employers. This includes answering payroll questions, resolving issues, and assisting with payroll-related problems.

Question 08: Who prepares the payroll?

Answers: The payroll is typically prepared by an organization’s accounting or HR department.

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Question 09: Which software is used for payroll?

Answers: Many software programs can be used for payroll. Some popular choices include: 

The 10 Best Payroll Software of 2022.

  1. Patriot Payroll
  2. Paychex Flex
  3. ADP Workforce Now
  4. Intuit QuickBooks Payroll
  5. Gusto Payroll
  6. OnPay Payroll
  7. Sage Payroll Solutions
  8. Paylocity
  9. Xero
  10. ZenPayroll.

Question 10: Can you use Excel for payroll?

Answers: Yes, I can use Excel for payroll. Yes, Excel can be used for payroll. However, a few things need to be done before using Excel for payroll. First, the company’s financial statement needs to be prepared in a similar format to what is used by tax preparers. This is done by opening the company’s VBA application and creating a new worksheet called “Employee Projections.” The second step is making the columns for employee data.

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Question 11: How do I run payroll in Excel?

Answers: There is no typically correct answer to this question, as the best process to run a payroll in Excel will vary depending on the specific needs of your business. However, some essential tips can help you get started:

  • Keep track of employee information.

Confirm you have a different database or spreadsheet where you can track and identify employee information such as Social Security numbers, names, addresses, and wage rates. This will make it easier to enter data into your payroll spreadsheet.

  • Use formulas to automate calculations.

 Excel can be a powerful tool for automating payroll calculations. For example, you can use formulas to calculate taxes, deductions, and net pay automatically.

  • Use a separate sheet for each pay period.

 If you have paid weekly or biweekly employees, you may want to create a separate sheet for each pay period.

  • Print copies of the spreadsheet for each employee. 

After calculating payroll for a pay period, print a copy of the spreadsheet for each employee. This will permit them to see company gross pay, deductions, and net pay.

Question 12: How do you calculate payroll in Excel?

Answers: There are a variety of ways to calculate payroll in Excel. However, some tips on calculating payroll in Excel may include using formulas to calculate gross employee pay, deductions, and net pay, using payroll software or template; or entering data manually into an Excel spreadsheet.

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Question 13: What are the types of payroll?

Answers: The two types of payroll are gross payroll and net payroll. Gross payroll is the total amount of money an employee earns during a pay period. This includes all wages, tips, and commissions. Net payroll is the amount of money an employee takes house after taxes, and different deductions have been withheld.

Question 14: What is the most important part of payroll?

Answers: The most important part of payroll is confirming that employees are paid rightly and on time. This involves ensuring that the proper amount of taxes are withheld from their paychecks and that they receive the appropriate benefits.

Question 15: Is payroll part of accounting?

Answers: Yes, payroll is a part of accounting. In recent years, payroll has become more and more important in accounting. Payroll is responsible for employee pay and benefits, as well as the taxes that are owed on those payments. It can also affect the financial stability of a business.

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Question 16: What are the features of the payroll system?

Answers: Some features of a payroll system may include the ability to track employee hours, calculate wages, withholding taxes and other deductions, and generate pay stubs or direct deposit paychecks.

Question 17: What is a payroll statement?

Answers: A payroll statement is a document that lists all of the money that an employee has earned during a specific pay period, as well as any deductions that have been taken out.

Question 18: How do I manually calculate payroll?

Answers: To calculate payroll manually, you will need to determine the number of hours your employees worked and multiply that by their hourly wage. Then, you will need to calculate any overtime hours and pay. Finally, it would be best if you withhold taxes and other deductions from your staff’s paychecks.

Question 19: What are payroll settings?

Answers: Payroll settings are the options and preferences you set for your payroll system. They include how often you want to run payroll, what types of deductions you wish to take out, and what reports you to want to generate.

Question 20: What is the difference between salary and payroll?

Answers: The salary is the amount of money an employee earns annually. The payroll is the total amount of money a company pays out in salaries and wages.

Question 21: What are payroll services?

Answers: Payroll services are businesses that offer to process an employer’s payroll. This can include calculating wages, withholding taxes, and issuing payments. Payroll services can also provide additional features such as direct credit, time and attendance tracking, and human resources management.

Question 22: What Kind Of Strategies is required for the payroll clerk role?

Answers: The strategies required for the payroll clerk role vary depending on the organization. However, standard approaches include maintaining accurate records, processing payroll promptly, and ensuring compliance with tax and labor laws.

Question 23: Which payroll laws are you familiar with?

Answers: There are many payroll laws, but some of the more well-known ones are the Federal Insurance Contributions Act (FICA), the Federal Unemployment Tax Act (FUTA), and the Social Security Act.

Question 24: Tell me about when you adapted to a payroll change.

Answers: I was working as a payroll administrator for a large company. The company underwent a merger, and the new company had a different payroll system. I had to learn the new system and adapt to the new process.

Question 25: What are Payroll source documents?

Answers: The most common payroll source documents are time cards, time sheets, and payroll registers. When you are payrolling your employees, you need to keep track of their paychecks and other employee records. Without accurate source documents, it can be challenging to prove pay stubs or other employee records were received. Payroll source documents include paychecks, dated leave slips, and other forms that prove your employees are paid.


In conclusion, the 88 Payroll Interview Questions and Answers concerning payroll administration should provide a good foundation for an interview. The questions can also be used as a checklist to help you conduct your interviews. Remember to ask your interviewee about their experience and how they would handle a situation where the answer to one question was unclear. 88 Payroll Interview Questions and Answers about payroll are necessary for anyone looking to become a better payroll manager.